How to set a filing system in our new office,naming & numbering files in order?

There are files belonging to legal side,administration,rent,electricity,pho... to arrange systematically?

Check out the filing system by David Allen in his book Getting Things Done. Or for a more novel approach try out the Noguchi Filing System.

I would arrange all files based on category, then alphabetized, and then chronological (yearly).

Scan the files and make them search enabled.

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